Meal Charge Policy
The goal of the Plumas Lake Elementary School District (PLESD) is to provide students with healthy meals each day. However, unpaid charges place a large financial burden on our Nutrition Services Department. The purpose of this policy is to insure compliance with federal reporting requirements for the USDA Child Nutrition Program, and to provide oversight and accountability for the collection of outstanding student meal balances.
The intent of this policy is to establish uniform meal account procedures throughout the PLESD. While the USDA Child Nutrition Program does not require that a student who pays the base priced meals be served a meal without payment, the Plumas Lake Elementary School District provides this service as a courtesy to those students in the event that they forget or lose their lunch money.
SCOPE OF RESPONSIBILITY:
The Nutrition Service Department: Responsible for providing access to healthy meals for all enrolled students, maintaining transaction and charge records, and for notifying the student’s parent/guardian of low or outstanding balances at regular intervals. The Nutrition Service Department is also responsible for notifying the School District of outstanding balances.
The School District: Responsible for supporting the Nutrition Service Department in maintaining accounts in good status and collection activities.
The Parent/Guardian: Account monitoring and immediate payment.
Where does the money go?
Funds collected for meal purchases pay directly for the food included in your child’s meal, as well as so much more. Some goals meal purchases fund include:
- Continued lean protein and whole grain entree options
- Continued access to fresh produce
- Continued farm to school and locally procured produce
- Continued Nutrition Services Team excellent service standard
- Scratch cooked menu items (meaning food is created and prepared completely on site)
- Farm to school activities, such as farmer visits and produce taste testing/cooking events
- Nutrition Education in the classroom
- Increase children’s consumption of fruits and vegetables
Charge Policy and Methods of Collection
PLESD allows students to charge meals even if they have a negative balance because we understand that there are days when automatic payments may not have been completed, students forget to bring lunch or their money, and more. Parents are expected to immediately bring the account into good standing. If negative balances are not paid the school district will use, but will not be limited to, the following methods to collect the balance due:
- Email communication sent home requesting balance to paid;
- Automated phone calls requesting balance to be paid;
- Discrete letters mailed directly to home address requesting balance to be paid;
- Personal phone calls home;
- Referral of account to student services department;
- Home visit.
Balances Owed with No Response by Parent/Guardian:
If the payment is not received, the Superintendent or his/her designee may take one or more of the following actions, unless or until prohibited by state law or regulation, and/or current Board Policies:
1) Delay the issuance of Report cards, transfer cards, and class assignments until obligations are met.
2) Limit and/or prohibit participation of the student in the program.
3) Prohibit participation of student, or other students in the student’s household, from participating in any future fee based program until or unless outstanding balances are resolved.
4) Prohibit student participation in promotion activities or promotion exercises.
5) Revoke inter-district agreement.
6) Use of a debt collection agency.
Account management is the responsibility of the family. Account management tools include:
- Convenient online access to view your student(s)’ account for free with www.MySchoolBucks.com.
- Access to the most recent 30 days transaction records through www.MySchoolBucks.com.
- On-the-go monitoring with the FREE MySchoolBucks app for smart phones and smart devices.
- Access to transaction histories detailing all purchases and payments for the current school year, available by request through the Nutrition Services office.
- Repayment arrangements directly with the Nutrition Services Department.
For withdrawn, and promoting students; a written request for a refund of any money remaining in their account must be submitted. An e-mail request is also acceptable. Students who are promoting at the end of the year will be given the option to transfer to a sibling’s account with a written request.
Unclaimed funds must be requested within one school year. Unclaimed funds will then become the property of the PLESD Nutrition Service Program.