The goal of the Plumas Lake Elementary School District (PLESD) is to provide students with healthy meals each day. However, unpaid charges place a large financial burden on our Nutrition Services Department. The purpose of this policy is to insure compliance with federal reporting requirements for the USDA Child Nutrition Program, and to provide oversight and accountability for the collection of outstanding student meal balances.
The intent of this policy is to establish uniform meal account procedures throughout the PLESD. While the USDA Child Nutrition Program does not require that a student who pays the base priced meals be served a meal without payment, the Plumas Lake Elementary School District provides this service as a courtesy to those students in the event that they forget or lose their lunch money.
The Nutrition Service Department: Responsible for providing access to healthy meals for all enrolled students, maintaining transaction and charge records, and for notifying the student’s parent/guardian of low or outstanding balances at regular intervals. The Nutrition Service Department is also responsible for notifying the School District of outstanding balances.
The School District: Responsible for supporting the Nutrition Service Department in maintaining accounts in good status and collection activities.
The Parent/Guardian: Account monitoring and immediate payment.
Funds collected for meal purchases pay directly for the food included in your child’s meal, as well as so much more. Some goals meal purchases fund include:
Continued lean protein and whole grain entree options
Continued access to fresh produce
Continued farm to school and locally procured produce
Continued Nutrition Services Team excellent service standard
Scratch cooked menu items (meaning food is created and prepared completely on site)
Farm to school activities, such as farmer visits and produce taste testing/cooking events
Nutrition Education in the classroom
Increase children’s consumption of fruits and vegetables
PLESD allows students to charge meals even if they have a negative balance because we understand that there are days when automatic payments may not have been completed, students forget to bring lunch or their money, and more. Parents are expected to immediately bring the account into good standing. If negative balances are not paid the school district will use, but will not be limited to, the following methods collect the balance due:
Email communication sent home requesting balance to paid;
Automated phone calls requesting balance to be paid;
Discrete letters mailed directly to home address requesting balance to be paid;
Discrete memo sent home with children regarding lunch balance;
Personal phone calls home;
Referral of account to student services department;
If the payment is not received, the Superintendent or his/her designee may take one or more of the following actions, unless or until prohibited by state law or regulation, and/or current Board Policies:
1) Delay the issuance of Report cards, transfer cards, and class assignments until obligations are met.
2) Limit and/or prohibit participation of the student in the program.
3) Prohibit participation of student, or other students in the student’s household, from participating in any future fee based program until or unless outstanding balances are resolved.
4) Prohibit student participation in promotion activities or promotion exercises.
5) Revoke inter-district agreement.
6) Use of a debt collection agency.
Account management is the responsibility of the family. Account management tools include:
Convenient online access to view your student(s)’ account for free with www.MySchoolBucks.com.
Access to the most recent 30 days transaction records through www.MySchoolBucks.com.
On-the-go monitoring with the FREE MySchoolBucks app for smart phones and smart devices.
Access to transaction histories detailing all purchases and payments for the current school year, available by request through the Nutrition Services office.
Repayment arrangements directly with the Nutrition Services Department.
For withdrawn, and promoting students; a written request for a refund of any money remaining in their account must be submitted. An e-mail request is also acceptable. Students who are promoting at the end of the year will be given the option to transfer to a sibling’s account with a written request.
Unclaimed funds must be requested within one school year. Unclaimed funds will then become the property of the PLESD Nutrition Service Program.
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race,
color, national origin, sex, religious creed, disability, age, political beliefs, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email: firstname.lastname@example.org.
This institution is an equal opportunity provider.